![]() ![]() To better understand which tools can help you run your virtual meetings, ask yourself these questions: ![]() So what types of meeting tools do you need? Scheduling tools can help align calendars and find availability, while video conferencing tools are the platforms that actually host the meeting and connect everyone in an online “room.” You should take time to research and familiarize yourself with these tools before it’s time to use them - you never know when some troubleshooting will be necessary. But depending on how you plan to run your virtual meeting, you will want to pick an online meeting tool with certain features and integrations. We don’t know how we functioned before we started using Hive Notes for meetings - it’s been a real game changer. There are many different meeting tools on the market that let you run virtual meetings smoother every step of the way. Based on what you want to accomplish in the meeting, you can better decide who needs to be invited, what should be discussed, how much time you need, and what information you need to walk away with. When you set a goal before the meeting even begins, it gives you a guiding light for everything in the preparation stages. You may want to consider the meeting’s context within the overall project - what needs to be done in order to move forward to your next step? Whether you’re running a meeting about your own project or about some other initiative, it’s important to understand the purpose of the meeting and set a goal aligned with that purpose. So here you go – you’re already on your way to your best virtual meetings yet. You might not need every single one of them, but you can use this guide as a general guide to run virtual meetings that everyone will actually enjoy. In this article, we are outlining the best practices that will help you run an effective virtual meeting. There’s nothing worse than wasting time on a poorly run meeting. And in a world with countless articles circulating about Zoom fatigue, there’s an even larger emphasis on making meetings productive and optimizing efficiency. Īlthough Zoom meetings have taken over our calendars, most people still look for ways to improve how they run virtual meetings. In fact, when we surveyed over 300 people at the end of 2020 about their remote work experience thus far, 91% of people said they use video conferencing tools at work - significantly higher than any other category of remote work tools. It’s hard to imagine a time when virtual meetings weren’t a part of our workday.
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